Top Down Tabletop — Privacy Policy

Version 1.7 · Effective October 4, 2026 · Short & Stout Studios LLC

This Privacy Policy explains how Short & Stout Studios LLC (“Short & Stout Studios,” “we,” “us”) collects, uses, and shares information in connection with the Top Down Tabletop desktop application and mobile/web companion (the “Service”).

1. Information We Collect

Account information you provide: display name, email address, and password (stored only as a secure hash).
Profile & gameplay information: optional profile details, your game collection, match results, statistics, rankings, and similar gameplay data you generate using the Service.
Technical & usage information: IP address, device and application information, log data, and usage activity, collected automatically to operate and secure the Service.

The Service is a coordination and tracking companion. When you use webcam features of the desktop application, live video is exchanged directly between players (peer-to-peer) and is never streamed to or recorded by our servers. However, during Webcam Play the application takes periodic, encrypted safety-capture frames of the match window, which are stored on your device. See “Safety Captures, Chat & Reports” below. We do not create or store biometric identifiers.

2. How We Use Information

We use information to create and manage your account; authenticate you; provide leaderboards, statistics, matchmaking, and other features; operate, maintain, secure, and improve the Service; respond to support requests; enforce our Terms; and comply with legal obligations.

We do not sell your personal data. We share information only: (a) with service providers who host, support, or help us operate the Service, under confidentiality obligations; (b) when required by law or to protect our rights, users, or the public; (c) in connection with a merger, acquisition, or sale of assets; and (d) with your direction or consent. Certain profile information (such as display name, avatar, rankings, and public statistics) is visible to other users as an inherent part of the Service’s social and competitive features. Game captures, in-game chat and report data are never shared with service providers or any other third party (see “Safety Captures, Chat & Reports” below).

4. Data Retention & Security

We retain personal information for as long as your account is active or as needed to provide the Service and comply with our legal obligations, then delete or de-identify it. We use reasonable administrative, technical, and organizational measures to protect information, but no method of transmission or storage is completely secure.

Specific retention periods: safety-capture frames on your device are deleted after 30 days (or up to 7 days later in the cases described below); in-game chat and capture receipts on our servers are kept for 30 days; report evidence (frames, chat snapshot and receipts) is deleted when the report is closed, or 90 days after the report was created, whichever comes first. The report record itself (reason, description, status and moderator notes) is kept as our moderation record.

5. Your Rights & Choices

Depending on where you live, you may have rights to access, correct, delete, or port your personal data, and to opt out of certain processing. Texas residents have rights under the Texas Data Privacy and Security Act (TDPSA), and residents of other states may have similar rights under their applicable laws. To exercise any right, contact us at info@shortandstout.net. We will respond as required by applicable law. We do not sell sensitive personal data or biometric data.

6. Children’s Privacy

The Service is not intended for children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child under 13 has provided us personal information, contact us at info@shortandstout.net and we will take appropriate steps to delete it.

7. Changes to This Policy

We may update this Privacy Policy from time to time. We will update the version number and effective date and, for material changes, provide additional notice.

8. Safety Captures, Chat & Reports

Safety capture for Webcam Play. The following is the notice shown when you consent to safety capture, and it forms part of this Privacy Policy:

To help keep Webcam Play safe, Top Down Tabletop captures an image of the match window roughly every minute while you play. The match window includes both players’ camera feeds.
Captured frames are encrypted and stored on this device only. They are deleted automatically after 30 days, or up to 7 days later if the device was offline or a report involving the match is still being sent.
Once frames have been sent for a report, they are kept with the report and cannot be deleted from this device or your account.
Frames are uploaded only when a report is filed by or against you, so that a moderator can review it. We cannot decrypt frames on our servers.
In-game chat is kept on our servers for 30 days.
Report evidence is deleted when the report is closed, or after 90 days at the latest.
Nothing collected from your games is ever shared with third parties, unless we are legally compelled to, for example by a valid court order.
No facial recognition is used.

In addition:

Both players are captured. Because the match window shows both players’ camera feeds, frames contain images of you and of your opponent.
Reports. When a report is filed, an evidence request is created for the reporter and for the reported player. Your device sends the captured frames for that match automatically, without a further prompt or notice to you, and the request does not reveal who filed the report or why.
Moderators only. Report evidence can be opened only by authorized moderators, and only to review the report and enforce our Terms.
No third parties. Nothing collected from your games (images, chat, events or reports) is shared with any third party, except where we are legally compelled to do so, for example by a valid court order.
No biometrics. We do not use facial recognition and do not create or store biometric identifiers from captured frames.
Deleting captures and withdrawing consent. You can delete captures stored on your device and withdraw your consent in Settings. Deleting local captures first sends any report evidence that is still pending. Frames already sent for a report cannot be deleted by you. Consent cannot be withdrawn during a match, and withdrawing consent ends Webcam Play.
Access and deletion requests. A request to access or delete data may be deferred for evidence that is part of an open report until the report is closed.

9. Contact

Short & Stout Studios LLC · PO Box 27055, 2802 Timmons Ln, Houston, TX 77227, United States · info@shortandstout.net